PDPA Policy

PDPA Policy

Personal Data Source

Most, if not all, of your personal data was obtained from you directly, either from the following sources or from any other information you provided and this may include:

Enquiry Form;
Various type of Application and/or Registration Forms;
All other School and/or support services related Request Forms;
Previous qualification related documents and/or certificates
In some instances, your personal data may have been obtained from external sources including, but not restricted to the following:

What Personal Data Do We Process?

The School needs to collect and process your personal data for various academic, educational and administrative purposes. Generally, the personal data that we collect and process include but is not restricted to:

Name, Identification number (NRIC), Passport number, Address, Contact numbers, Personal email address, Photo and images, Nationality, Student’s Gender, Date of birth, Previous qualifications, Parents’/guardian’s marital status, Emergency contact person(s) details, Billing- related information, Employment/occupation.

If the personal data is necessary to initiate any matter with the School, and you refuse to provide the personal data to the School, then the School will not be able to proceed further with your matter.

Sensitive Personal Data

Some of the personal data that we collect and process may include what is defined as ‘sensitive personal data’ under the Act and these include, but not restricted to:

Race, religion, health, records of misconduct and disciplinary action, records of criminal offence, family court orders

This sensitive information shall be treated carefully by the School and will only be used for specific purposes. It will not be released to a third party without your explicit consent unless it is necessary to protect your vital interests or requested by government agencies.

How Do We Use Personal Data?

The purpose for which personal data is collected and further processed includes, but not restricted to the following:

To process application for admission;
To manage and respond to enquiries;
To maintain students’ personal details, academic and non-academic records;
To facilitate co-curricular related activities and other school events;
To maintain a student/class register;
To provide the relevant administrative support, counselling and pastoral services;
To manage the use of facilities such as library, laboratories and so on;
To administer the graduation and alumni related events;
To administer the tuition fee and other payment;
To communicate with students/parents/guardians on any important announcements;
To collect information for relevant local or international statutory authorities or exam boards;
To contact student’s next of kin in case of emergency;
To comply with any regulatory, audit or security related requirements
To pursue/collect any sums in arrears by our parents/guardians;
To care for the medical needs of students;

Provision of Information

The provision of all information requested for in the relevant forms of the School is mandatory, unless specified otherwise, in enabling us to process your application/request and offer our services to you. Should you fail to provide the said information, the School may be unable to process your request and/or provide you with the relevant services.

Disclosure of Your Personal Data

The School will keep your personal data confidential unless you have given the written consent to such disclosure or it is within the ambit of permitted disclosures under prevailing laws/guidelines. The School may disclose your information to the categories of third parties as listed below (not restricted to):

The Ministry of Education, other relevant government departments/agencies, statutory authorities and industry regulators; SkillsFuture Singapore etc,
The Immigration and Checkpoints Authority (ICA) and its appointed agencies;
Foreign embassies and their appointed agencies;
The student’s sponsors including his/her parents/guardians;
Professional or accreditation bodies;
Examination boards;
Third parties appointed by the School to provide services to the School such as auditors, lawyers, contractors, printing companies, travel agencies, training organiser and insurance companies;

Right to Access and Correct Personal Data

You have the right to access and correct your personal information held by the School under the Act. We will attempt to keep your records complete, accurate and up-to-date. If you have any reason to believe that your records with us are inaccurate, incomplete or not updated, please notify the School in a timely manner. Although, we only process your personal data for purposes as stated above, in the event that your personal data is being processed for other purposes (with your consent), you have the right to request us to stop such processing. You may exercise this right by emailing to the Data Protection Officer. However, if you choose not to provide and/or fail to supply us with such personal data (and/or decide not to give us consent to process your personal data, including explicit consent for sensitive personal data), we will not be able to perform the contract of enrolment or process your application for enrolment with us.

Accordingly, if you decide not to provide the mandatory information to us, it may necessarily mean that the Student Contract may have to be terminated or that an offer of a place of enrolment will not be made.

Amendments to This Policy

This Policy may be reviewed and amended from time to time. We will communicate such changes along with the updated Policy on the School website: https://addison.edu.sg/ and/or other appropriate communication means as may be determined by the School. Parents and students are advised to visit the School website on a regular basis to check for any updates and changes on this Notice.

External Web Sites

To the extent hyperlinks or banner advertisements incorporating hyperlinks are used to access third party sites, you should be aware that these third party websites are not controlled by Addison Institute and, therefore, are not subject to this Privacy Policy. You should check the privacy policies of those individual sites to see how your personal information will be used by the operators of those third party websites.

Your Consent

By using our website, you consent to the collection and use of this information by Addison Institute. Addison Institute may modify this Privacy Policy from time to time. If we decide to change our Privacy Policy, we will post those changes on this page. Your continued use of this site following the posting of changes to these terms will mean you accept these changes. You may have the right to access the personal information, which Addison Institute has collected about you. You may also have the right to modify any errors contained in that information.

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